106 Thoughts on Overcoming Overwhelm in a Freaked-Out World

"Overwhelm" is a word that I have been hearing a lot lately.  I hear it from my clients and workshop participants as well as my connections on social media sights.  We have a lot that comes at us every day and it is important to have strategies to break out of that overwhelmed state quickly.  So, I asked my colleagues if they would share their favorite tips for overcoming overwhelm. 

As you read through the 106 comments, you will find commonalities as well as complete conflicts in strategy and tactic.  Just to make sure you don't get overwhelmed reading a long post on overwhelm, here are a few tips to consider:

• This post is not meant to be a step-by-step guide.  I do not suggest that you adopt all the tips below.
• Pick and choose the tips that will be most useful to you. There are different concepts listed here — not every single one will be useful to every person. I hope you’ll find 3 that are useful, or that are reminders of something you’ve been wanting to do.
• Experiment! Try out different thoughts and see if they work for you.
• None are guaranteed. But many are very likely to bring happiness.
• These thoughts are not in any order. Some of the best ideas for you may very well be at the bottom!
• Share your ideas.  I'm sure that if you do, you will help someone else reading this post.

	1. Stop, Think And Re-engage 1. Stop. If you keep going, you'll just be more overwhelmed.. it won't get any better. 2. Think. Let the blood go to your brain (the thinking organ) and away from your legs and arms. 3. Re-engage. (Here's where you need your brain working.) What are your priorities NOW? Ask yourself "Is this the BEST USE of my time RIGHT NOW? If so, then go forth and do the task. If not, look at your tasks and prioritize - what MUST I complete TODAY. DO only those. You will have accomplished something important! Thanks to Sandy Stelter, JD, CPO, CPES of SOS - Strategic Organzing Solutions
	2. Dump Your Bucket On Post It Notes! When I'm overwhelmed with ideas and my world seems to be freaking out... the first thing I do is grab a post it pad and start brainstorming ideas. I write one idea on a separate post it note. This allows me to capture ideas and then work with them after the brain data dump is complete. Once I feel I've captured every idea on a note, I find a stretch of wall and stick each idea up. I stand back, and begin moving notes until the ideas start flowing into easy categories: Blog, Projects, Home, Family, Health - etc. As ideas fall into place by category, I can begin to see how to prioritize and keep track of items daily. They stay on my wall until I've taken action - and it really helps me to hold my place as I come and go daily. Use it to manage overwhelm when your world is freakin'! Thanks to Cena Block of Sane Spaces
	3. The Spiral Notebook Purchase (and then use!) a 6x9(ish) spiral notebook. Choose a simple, no frills style that is easy to handle. Use the notebook for everything you want to keep track of: to do lists, grocery lists, client meetings, phone calls, dreams and goals. Don't reach for a post-it, a note-pad, a scratch-pad, a napkin, or a scrap of paper. Write everything in the notebook. Putting the date on the pages helps reference notes from meetings, etc. Thanks to Regina Lark,Ph.D. of A Clear Path: Professional Organizing For Home, Work, Life
	4. "Heads Up... Not Really!" The playing field of the world is leveling off which means that the competition, pace and stress levels are at maximum. Healthy? I think not but, what I do know is an easy, little bit crazy, way to help alleviate that feeling of "overwhelm". When you start feeling that way STOP what you are doing. Find an empty wall and position yourself head down against it. Do a hand stand and balance yourself against the wall. Slowly breathe through your nose and out your mouth for 2-3 minutes. You will start to feel relaxed... and yes you will surely have turned your world upside down! Remember, this is for home use only! Thanks to Ann Acquaviva of The Creative Organizer LLC
	5. Tame Your Email 1. Turn off email alerts when emails arrive in your inbox. The noise immediately detracts from the task at hand, and consumes more time to refocus again. 2. Change the settings on your social networking sites that automatically notify you of new activity. You don't need to know every time someone has added you as a friend on Facebook or has invited you to join an online group. Check your social networking sites only at specified times, preferably no more than once or twice a day. 3. If you know that you will never answer an email, delete it right away. 4. Create email folders same as you would for word doc and paper files. Then create rules so emails automatically go into the folders and you review these folders when needed, once a day, a few times a week. Thanks to Christine Giri of Time Tamer Consulting
	6. Breathe; It's Good For You! Breathing deeply has been proven to be the number one remedy to refocus when in a panic attack or when you are just plain overwhelmed. But rarely do we remember to do it on a regular basis. Here's my sure-fire way to remember. When coming to a stop sign while driving, the word STOP reminds me to inhale and exhale deeply. It's just a small act, but I know that my oxygen deprived cells will thank me and my cluttered, overwhelmed brain will calm down every time I see a stop sign. Thanks to Eileen Koff of To The Next Level
	7. The Hidden Power Of Post-Its A big part of feeling overwhelmed is that we carry all of these thoughts in our head, trying our best to remember appointments, tasks, and errands. So, let's off-load all of these distractions. The best tool for this is Post-It notes. I write down one task or to-do on a Post-It, and put it up on a wall. I then write every thought this is distracting me on a Post-It, one thought per sheet. When I am done, I am already feeling relieved, but here's the best part. Because Post-Its have a mild adhesive, I am able to rearrange them easily in priority order. I can then either leave them up on the wall, and tweak them throughout the day, or I can generate a formal to-do list. Either way, I don't have to clutter up my head, because the Post-Its are doing all of the memory work for me. Thanks to Peter Coombs of FRONTLINE Training & Consulting
	8. Short-Sightedness Leads To Peace Of Mind When you find yourself paralyzed and not sure how to proceed - stop, think and take one step. It is so easy to get caught up in the spin of the world. A lot of the time you need to simply stop and clear the clutter from your head. Once you cleared the path, identify the next step to take to accomplish your task or goal. Don't worry about the 6th step or that overwhelming step ahead. The most important fact to think about is 'what do I need to do next'. By short-sighting yourself, you can take each step one-by-one without the chaos of the bigger project in your sights. As you begin to make progress, the overwhelm will disappear and you will find peace of mind. Thanks to Jill Weaver of Personalized Solutions
	9. Dance Out Of Your Overwhelm! When I feel overwhelmed, THE single most magically effective thing -- that works EVERY time is to crank my iPod/Bose speakers and DANCE for just ONE song's-length. I have a special playlist full of tunes for just this reason... dance-able, happy, bright. (Jack Johnson shows up a few times on this playlist, as well as Shakira and Chuck Prophet). Try it! It clears my head every time, reliably. Then I can choose what wants to happen next from a clear, powerful place. Let me know YOUR results! Also, share some of your favorite happy, head-clearing tunes... I am always on the lookout for new music to enhance my days! Thanks to Claire O'Connor of Enchanted Home
	10. Make Some Quick Progress Overwhelm is a state of mind -- it's the sense of worry and dread that you experience when you feel as though you've got more on your plate than you can possibly handle. But ironically, all that unfinished "little stuff" can stress us out more than the big projects we haven't gotten around to yet. The key to overcoming overwhelm is to make fast progress in a short time. Take a minute to write down EVERYTHING that needs to be done -- your list may seem long, but how many of those to-do's are really minor? Pick a half-dozen little items that can be completed in 5 minutes each or less (an email you need to send, a phone call to make, something to look up on the internet.) Block off a half hour to cross these items off your list -- you'll be amazed at how the weight lifts from your shoulders! Thanks to Ramona Creel of RamonaCreel.com
	11. Play The "How Could It Be Worse?" Game When the old advice of counting your blessings fails to work, try the opposite approach to regain perspective: play the rather morbid-sounding "How could it be worse?" game. To play, think of a negative situation in your life and then mentally turn it into something worse. If you're anything like me, it will take only about one nanosecond before you realize that any upsetting circumstance you're now experiencing could be worse -- even much worse -- and by comparing it to your hypothetical scenario, you perhaps do have it pretty good. Playing this game has never failed to put things into perspective for me -- and pronto, too. Thanks to Paula Apfelbach of Breathing Room
	12. Schedule Your Time And Move Forward! Don't let your tasks swirl around in your head or on a task list. Utilize your calendar to schedule tasks. Sit down at your calendar and block out the time for your tasks. Schedule them as you would a meeting or lunch with your friend. Examples: If you have a full email box, then schedule an hour each morning to tackle it. Don't do anything for that hour other than tackle your email. If you need to write/send your holiday cards then look at your calendar and schedule it in. Grocery shopping? In the calendar. This process of scheduling your time will help you prioritize your tasks and propel you forward. It is also a great exercise to see how long it REALLY takes to complete a task. Integrity is key. Stay on track with what you've scheduled and you'll see the progress. Thanks to Kristin Lindstrom of Savvy Spaces By Kristin
	13. Break It Down And Take The First Step When you're overwhelmed by a large project, a big mess or huge task at hand, break it down into small, manageable pieces or individual steps and then identify the first, or most important step/task. This is the task that will make the biggest difference to you, your work, or your day, or that will initiate the project and give you forward momentum. When we're overwhelmed it can be hard to get started. Break it down, identify the first action needed (and then the subsequent action steps needed) and then take the first step. From there, put one foot in front of the other on the subsequent steps and you'll be well on your way to "mission accomplished". Thanks to Debbie Rosemont of Simply Placed - Organizing And Productivity Consulting
	14. Delegate To Yourself When overwhelmed, I pause for a few minutes and find a way to calm down. THEN, I pretend that someone else -- a friend, probably -- is in my situation and has asked for advice. I listen to her describe her problems, help her reframe them (when possible), and outline step-by-step ways to get through them. These ways usually involve breaking projects into more tractable jobs and making big, visible to-do lists of the those jobs. I suggest she construct her lists so that she can check "done" next to at least one item each hour as a way of visualizing progress. I find it calming to temporarily disassociate myself from my problems in this way, and when acting as the adviser rather than the victim, I find myself getting a much improved outlook. Thanks to Sam Cox
	15. From Overwhelmed To Under Control What's the secret to getting your overwhelm under control? A Plan. Ninety-Day-Plan, One-Week, Tomorrow, and Today Plans. What you do today should move you towards completing your Ninety-Day-Plan. One small step towards attaining your daily plan, connected to the next small step leads to you reaching the end of the week with a list of accomplishments. And with each accomplishment comes the feeling of taming the dragons wandering around with no direction all named Overwhelm. Decide what you want. Plan the small steps that lead you there. Schedule those activities on your calendar. Do it. One small step at a time. Schedule the most important thing to do today and do it first. Triumph! Today, you did the best thing you chose to do. Slay the dragon. Triumph! Thanks to Kathleen OBrien of Business Support Center
	16. Easiest Thing First When you're feeling overwhelmed, make a list of everything you need to do. Then, do the easiest things first. Let that momentum carry you forward to the more difficult, unpleasant, or complex tasks. I know that some schools of thought advise you to do the hardest things first when you're at your freshest, but I know that having a quick and easy task (or two) behind you will propel you forward. Thanks to Sara Pedersen of Time To Organize
	17. The Power Of NOW When overwhelm kicks in - my tried and true 'trick' is to focus on NOW. What do I have to do right this minute? In some cases, the answer is 'Go to sleep." In some cases, it's 'Get the phone number." Doing "the next right thing" can move someone paralyzed by overwhelm immediately into ACTION mode. Works every time! If I may add an addendum....the other very valuable tip is to write a list of EVERYTHING that's floating in your brain. Then chunk out the tasks over the next 7 days. By making a decision on when you are going to perform each task, you immediately decide on what's priority and what's not. It's also helpful to have an "Ongoing items" list for the things that are weighing on your mind but still have some flexibility in completion dates. Thanks to Cindy Bernstein of Aim 4 Order
	18. Creating A Calendar When i have a deadline looming the only way I can overcome overwhelm is by drawing (I'm an artist) a rough calendar with the hours in each day I'll be working. I color code what I'll be doing in that hour so that it's easy for me to see what needs getting done. For example making art might be pink, picking up supplies might be blue and going to the bank for the float might be green. I can see at a glance what needs doing and can see visually that it's all doable! Then I can relax and JUST DO IT! Thanks to Violette Clark of Violette's Creative Juice
	19. It OK Every one is in the mind set of do it now, fix it now, eat it now, etc. but reality it's OK. It fine to set some things aside and do them in a day, week, month or even in an hour as long as you really get back to it and do it. As long as you can invite any body over at anytime you are doing OK. Nothing is really ever PERFECT. Strive for perfection but know yourself enough to do enough. Thanks to Brenda Hoskyns of B. Lee Services, LLC
	20. SIMPLIFY YOUR SCHEDULE Stop doing the activities that you are no longer interested in doing. Delegate. Consolidate your errands to save time. Pad each errand, appointment or task by about 15 minutes and you will stop rushing from one thing to the next. Don't fill your calendar to the max. Leave some time open for fun and relaxation in between your work-related or chore-related tasks. Stop saying "yes" to everyone and everything. Learn to say "no" sometimes! Thanks to Audrey Cupo of A BETTER SPACE - Professional Residential Organizing
	21. Wash The Overwhelm Away! I'm sure you've heard the slogan, "Let Calgon Take You Away." Well, there's definitely something to it. When I'm feeling overwhelmed or completely at my wit's end, there's only one cure: a long warm shower (or the rare bubble bath). There's no distractions in the shower and the water has a calming effect that let's my mind rest and regain clarity. I actually get some of my best ideas in the shower, so it's a great place to go to solve problems or brainstorm a bit. On the other hand,its also nice just to have the peace, relaxation, and rejuvenation. If you don't have time to shower in the moment of overwhelm, visualize yourself taking a nice relaxing shower or bath for a moment or two (and then actually do it at the end of the day). You'll feel good and may even have an "Aha" moment. Thanks to Tiffany DeSilva of Order And Balance, LLC
	22. Do It Now! Have you noticed- later never comes? We put off even the smallest of tasks for "later" and then it becomes a duanting duty. Simply tackling the task right away makes it much easier in the long run. Put that item away, read and respond to that email, make that decision now rather than later. Don't put off for later what you can do now. Thanks to Stacey Anderson of Organized Innovations, LLC
	23. Write It All Down Remember the saying if you're on fire? Stop, Drop and Roll. When you're overwhelmed, stop, drop and write. Take a breathe to stop the frenzy, drop to your chair and write down the top items that MUST be done. You quickly prioritize your list and focus on the important things. Thanks to Janice Simon of The Clutter Princess
	24. Who's In Control It is a freaked out world and someone has to be in control and since the world wants to devour us I want to win this battle. It really is quite simple, most don't want to hear it but it works. Take control of your time. Very simple ways to do just that. Start with 1 calendar preferably a smart phone and mark out time for everything. Maybe an hour for doing household stuff, bill paying, list making, 2 hr for running errands a week; etc. You absolutely must make time for the fun things you want to do. The biggest reason people get overwhelmed is their cup is almost empty and they want so badly to fill it with some fun stuff, so schedule it. Take control of your day/week/month/years. You can not run on empty for very long. Thanks to Tonya' Bouchard of Accent On Homes
	25. Overwhelm: Freak Out Vs. Plan Out When I find myself paralyzed by overwhelm , I get out my trusty pen and paper and start writing. First, I outline the demands that are overwhelming me in the particular situation, as specifically as possible, i.e. deadlines, quantities, etc. As I read over them, they usually shrink a bit because captured on paper, my emotions stop racing away with them and making them even more daunting than they truly are! I then outline a few steps-- a "to-do" list, if you will--that gets me started tackling the situation. Perhaps I can break it down into do-able steps, or maybe there are several people to whom I can delegate parts of the task. Perhaps some aspects of the task can be eliminated completely. I am then left with a plan in black and white that helps eliminate panic. Thanks to Diane Granic of Lifestyle Management
	26. Forget The Big Picture The best way to get past being overwhelmed is to not look at the big picture. When big goals are looming it's easier to set milestones that will eventually lead to a larger goal. Break those bigger goals into bite sized goals, and narrow your focus. While schedules and due dates are important, setting milestones can help alleviate the pressure of an impending deadline. Try not to think of the next step, only focus on your current milestone. Once you cross that milestone off your list, then begin thinking about the next. The positive reinforcement you'll get from completing smaller goals will give you the momentum to push through the larger task without you even realizing you've done it. Thanks to Tad Dobbs of Creative Squall
	27. Break It Down If you feel overwhelmed by a complicated task, break it down into a series smaller actions. Once each individual step is defined, you can approach the task incrementally and make progress, rather than getting stuck when you try to attack the entire thing at once. Thanks to Lelah Baker-Rabe of Lelah Bake-Rabe, Professional Organizer
	28. Do You Stay Overwhelmed Because It's Safe? Someone once told me people stay in overwhelm because it's "safe." At first, I thought that was absurd. And then it was explained: When you are overwhelmed you are really in a state of avoiding decisions. Lightbulb moment! Moms often complain about being overwhelmed (me, too). For example, my son doesn't get up easily. He has an alarm clock but it takes my going into his room to get him out of bed. We often run late, and I huff and puff and get mad as I hurriedly drive him to school, with no time to spare. I hate starting my day like this. Then I realized I live in this state of overwhelm because it's safe; I don't have to make tough decisions that will include doling out consequences. Now when I feel overwhelmed, I ask myself: What decision am I avoiding? And why? Thanks to Stephanie Vozza of Five Minute Mom's Club
	29. Create A Time To Review Your Commitments E-mail, cell phones, blogs, Facebook, Twitter...all vying for your attention. On top of that there are work and personal commitments. Even the most organized person can easily become overwhelmed! Scheduling a weekly appointment with yourself to determine your priorities and plan of action for the week ahead can help you manage your time and sanity much more effectively. So block the time on your calendar and turn off all distractions; e-mail, phones, and interruptions from others. Now evaluate your commitments to establish priority. When you're done, smile and BREATHE! Thanks to Lori Krolik of More Time For You
	30. Saying "NO" Is An Important Time Management Technique Learn to say NO! Ask yourself the next time you are tempted to say yes to something, "What will I say no to if I say yes to this?" (i.e. No to being with the family again? No to getting more sleep? No to that growing pile of laundry? No to paying that already overdue bill?) Hopefully, you will be able to turn down the temptation to put more on your plate which equals being overwhelmed and freaked out one more time! Thanks to Judy Warmington of The Organizing Specialists
	31. Survival Skills For Living In A NOW World In my productivity consulting, the single most common woe I hear is that clients feel they can not keep up with all the demands placed on them in different areas of their lives. Some people are naturally better at maintaining balance. What's their secret? REFRAME YOUR EXISTENCE What's the best use of my time and energy right now? What will matter in one year? What really doesn't matter, even if it *seems* urgent? What could we recover from, and what would cause damage? We live each moment only once, and then it's gone forever. By investing your energy mindfully, you may eventually find you spend much less time chasing after life, and more time actually living. Thanks to Lauren Davidson of ARoundTuit Organizing & Productivity
	32. Defeat Being Overwhelmed Some tasks can seem overwhelming when you look at the work to be accomplished. Try giving an area 15 minutes of effort at a time. Eventually you will find yourself working on it longer than the 15 minutes planned and each time there will be less and less to deal with. Thanks to Frances Walker of Organization Sensation
	33. Cry It Out When I've had a overwhelming day/week I go home and "cry it out". It gives me a sense of emotional release and relief. Then I can go on with the end of my day in emotional peace and enjoyment. It beats keeping it bottled up causing more stress. Thanks to Deborah Erickson, CPO� of No Where But Up,Organizing
	34. Breathe. Believe. Begin. BE The Change When I feel overwhelmed, overwrought and/or over-stimulated, I do my best to actually PRACTICE my 4 step personal mantra. 1. BREATHE: Take at least 3 deep breaths. 2. BELIEVE: Spend at least 5 minutes actively BELIEVING the situation is getting better. 3. BEGIN: Do ONE THING that I know will help me feel better 4. BE the Change: if I need more peace, choose to BE peaceful; if need to connect with someone, BE the one who reaches out; if I need less conflict, BE the one who chooses to be happy rather than be "right"; if I need to waste less time looking for things on my desk, BE the one who takes 15 minutes at the end of the day setting my workspace in order. Warmly & with gratitude, CAL Thanks to Cheryl Lowitzer of Your Organizing Guru
	35. Turning Avoidance And Dread Into Calm Eagerness Though you can't snap your fingers, wiggle your nose, or click your heels 3 times while saying "Overwhelm be gone!", it's not hard, but it does take a good technique and just a little practice. If you still feel overwhelmed after taking a good long deep breath and considering what your next best step could be (yes, that is a tip you should give a fair shake), the best way to overcome overwhelm is to dissolve it. What do I mean by "dissolve it"? You could try EFT or the Sedona Method, or a simple, easy to learn and use exercise called...you guessed it: Dissolving Overwhelm. Thanks to Kerul Kassel of New Leaf Systems
	36. Plan Tomorrow At The End Of Each Day Take time at the end of each day to plan tomorrow. Review your calendar for appointments. Review your tickler file, "to do" lists, Outlook tasks, or whatever you use to track your action items. Review your mind for all those loose tasks running around in memory. Then prioritize what you need to do tomorrow, and make a list on paper or electronically. Or put notes in a "Today" folder you leave in the middle of your desk. The advantages of planning tomorrow at the end of the day: 1. What you're working on is fresh in your mind and you'll remember things you need to do. 2. You'll be able to relax in the evening and sleep better. 3. When you start the day, you have a plan and can be proactive rather than just reacting to events. Thanks to Susan Kousek of Balanced Spaces, LLC
	37. Stop The Madness! My number one tip in getting over the overwhelm is to STOP Multi-tasking! In today's society, we are taught at a very early age that Multi-Tasking is this great skill to have. In reality it can actually hold us back! Especially in organizing! If you are trying to do too many things at once, you are likely to end up leaving something behind! It's too easy to get distracted and then frustrated when you are not seeing progress. Focusing on just one project at a time, will actually make you more effective and you will see results quicker! So instead of stress you feel relieved and more motivated to keep going! Thanks to Nikki Kinzer of Take Control Organizing
	38. In Order To Deal.....get Real! We're not going to be able to clone ourselves anytime soon, so accept that you are one person & be realistic about what YOU can do. To avoid becoming overwhelmed, write a TO DO list for the next day before you go to bed at night. Think about what you can REALISTICALLY accomplish tomorrow, making sure to factor in appointments, commute time etc. The time remaining is the time you have for your TO-DO's. If you only have an hour, be REAL about what you can get done in an hour. Write a new list each night vs. keeping a running list of tasks. Looking at a long list is more overwhelming than the tasks themselves! To deal with your life, you have to get real with your life. If you set realistic goals, you can't be overwhelmed by failing to achieve them. Thanks to Crystal Sabalaske of Cluttershrink
	39. Start! Whether organizing or climbing Mount Everest, you have to START if you want a chance at reaching your goal. I think someone once said "the journey of a thousand miles begins with a single step" :). You can make that first step easier by supporting yourself: comfy clothes, your favorite music, an organizing buddy, etc. Organizing, like most things in life, does not have to be all or nothing. Even if you start with just five minutes, you will have taken the most difficult step and soon see that success breeds success. Take a baby step today, acknowledge and reward yourself along the way, and next month reflect on your accomplishments - all because you started! Thanks to Jessica Crouch of Organized For You!
	40. Chunk It Down We ladies love our purses and tote bags! So when it's time to decide which one to use we may use the "process of elimination"! Do I like this one more than this one? Is this one the right size? Does this color go with my outfit? We are practicing "chunking it down" by limiting our choices. You can also use this technique when it comes to your tasks. Let's say you need to de-clutter a room, you can practice chunking it down by going through the room with a plastic bag and removing everything that you know you don't want or need anymore. That's the first chunk. The second would be going through the room again and removing everything that doesn't belong in the room. The third chunk would be to organize what's left in the room. Doing the task in chunks helps overcome overwhelm. Thanks to Deborah Zechini of Order In The House
	41. Easy Does It! "Easy Does It" is the way to get started anytime you feel overwhelmed. Look at the overwhelming things ahead of you and pick the easiest thing to do first. Once that is done, survey what is left and find the next easiest thing you can do. Continue looking for and doing the easiest thing next until you complete your tasks. You will loose the feeling of being overwhelmed because instead of focusing on how overwhelming everything is and getting lost in the chaos, panic and "how", you are focusing on finding and executing the next easy thing, which will leave you feeling empowered. Almost anything can feel easy when you have a bit of focus and the right attitude. Easy does it! Thanks to Star Hansen of Simplified Spaces
	42. Hard Brake! Now! I like to race cars. I'll never forget the first time I was approaching a turn at a high speed on the race track and my instructor YELLED, "Hard brake! Now!" I was terrified of the speed but even more fearful of braking hard and spinning out. What I discovered was that the car was built to handle hard braking and after completed I could continue driving under control. When my life feels like I am spinning around a track going nowhere and my anxiety is increasing, I take a "break". I write down a long list of EVERYTHING that I can think of that I need to do. After unloading my anxiety onto paper, I prioritize and only choose 2 or 3 things that are of the highest priority that I CAN accomplish and give myself PERMISSION to just focus on that. Sometimes the best thing you can do is stop. Thanks to Denise Abdun-Nur of Amazing Grace Organizing
	43. From Overwhelmed To Organized So you have a long list of things you absolutely must get done...right now, today, immediately, without delay, no excuses, no turning back, and you're an unworthy person if you don't do it all...right now, today...and it better be done just so because if it isn't perfect, well, you're still unworthy. AAAHHHHH - MAKE IT STOP! I'm an expert in this mantra and have had to find a better way. The imperative lifestyle inevitably leads to depression, defeat and exhaustion. So, I practice giving myself permission to focus on just one thing, or two. When I have accomplished my goal, everything else is gravy and I can keep working if I want to but the pressure is off because I've accomplished the goal. Then I can move on to the more important things in life...like going out for coffee. Thanks to R. Grace Bamlett of Organized Outcomes LLC
	44. Exit Gracefully From Commitments You No Longer Enjoy -- Don’t renew your membership. Just because you started something doesn’t mean that you have to continue. -- Don’t offer an explanation. Women especially feel the need to explain their choices. You don’t owe anyone a reason. -- If asked about it, be general. “It doesn’t fit my schedule right now” is usually enough to satisfy those who actually ask. Most won’t. -- Simply repeat yourself if pressed. Sometimes one person who won’t let things go (usually confirmation that you have made the right decision). If he or she pressures you for more information, repeat the above statement several times, and then change the subject or excuse yourself. -- Think carefully before taking on something else. Say, “I’ll think about it” and take at least 24 hours to make your decision. Thanks to Renee Ursem of Get It Together, LLC
	45. There Is No "Whelm." The sense of "overwhelm" that grips some when confronted with a large, unpleasant and/or complex task is a grim feeling. My Matrix (rev 1) answer usually surprises them, "There is no overwhelm." The concept of overwhelm exists because we've allowed external influences to affect our internal peace and despite shocked looks, allowing "overwhelm" is a conscious choice. I am quite fond of the Pomodoro Technique (using a kitchen timer set to 25 minutes, uninterrupted) in first IDENTIFYING the set order of tasks, (Often several easy tasks are cleverly disguised as 1 large beastie of a task), UNDERSTANDING the individual responsibilities in owning the task/s and then PROCESSING them 1 "Pomodoro" or sequence at a time, causing greater concentration, self-discipline and processing of tasks! Thanks to Karine Macri of Thinker Extraordinaire, LLC
	46. Ask The Ultimate Question! To overcome overwhelm when it feels like it is starting to paralyze me I ask the question: "Is someone going to die if I don't do this now?" If I miss a deadline, if I don't return a call or email, if I haven't finished that report - will it kill anyone? Really? How will I feel about it in 2 weeks time - will it be so all-consuming then? It is times like this we need to take a deep breath and realise what is important, what is "urgent" and what things can wait until tomorrow - or conveniently disappear altogether... Thanks to Kerri Rodley of Domestic Downsizing
	47. Make A List And Check It Twice! When it feels like a mile-long list of to-dos is swirling around your head, take a deep breathe and start writing down every single one of those to-dos. Once you have completely cleared your head, pick out the three most important to-dos. Don't look at the list again until you have completed those three. Then determine the next three most important to-dos, and work on those. If anything new pops up, just add it to the list. By writing everything down and keeping your focus on the most important, you'll squelch that panicky feeling that you are letting things slip through the cracks. Thanks to Sharon Lowenheim of Organizing Goddess, Inc.
	48. Get More Peace By Using A Planner Using a planner - whether it is an expensive store-bought planner or a spiral-bound notebook frees our mind which reduces stress. Divide the planner into sections and record everything in one spot. Some of the sections can include: - Daily to do items - Long-term to do items - Notes from phone calls and meetings - Things to buy When creating to do lists, loosely schedule the day; keep entries simple and brief; prioritize the list; and group like activities together. Record people you need to call, errands you need to run and things you need to do. Cross out the items as they are completed and transfer those that are not to the next day. At the end of each day, be proud of the tasks that were accomplished and do not beat yourself up on the ones that were not. Thanks to Dawn McCloskey of Ultra Organized, LLC
	49. Three Tasks A Day Can Keep The Overwhelm Away! When you're feeling overwhelmed by the number of tasks listed on your to-do list. Take a deep breath and then pick 3 of the most important tasks that you can deal with immediately. For larger tasks, break them down into "bite" sized pieces and just get started. Once you've accomplished your 3 tasks, you can pick 3 more, prioritizing as you go. Be sure to keep a separate to-do list of your 3 chosen tasks in front of you to avoid getting sidetracked into non-important activities or other people's emergencies. Thanks to Jacquie Ross of CastAway The Clutter!
	50. Do A Brain Dump Overwhelm happens. Too many options or tasks to complete make you feel like a trampoline - stretched tight in every direction. Two common responses are: 1) to just do something, ANYTHIING or 2) to do NOTHING because you can't choose. The better course of action is to step back, realize that you need a new direction, and do the "Brain Dump". Grab pen and paper, get comfortable, and set the timer for 10 minutes. Without editing or evaluating, write all the tasks, errands, opportunities, great ideas, or concerns that come to mind. If you are on a roll when the timer dings, keep going, otherwise quit. Now read over your list, putting a star by the items that will definitely move you nearer to your goals. Choose the top three to do today. Begin immediately. Overwhelm over. Thanks to Martha Clouse of Organized For Life
	51. Ovewhelmed To Empowered! Move from overwhelmed to empowered in partnering with others to complete projects. Know your strengths and find a partner who has strengths where your weaknesses are. If you need more skills in technology, find a geek to partner. Fearful about money, partner with a bookkeeper or accountant. Need a plan, then partner with a "project manager" or get a great planner. Often we are overwhelmed and just need someone to get us started who has knowledge or skills we don't have. Once begun, we are more than half way to completion! Thanks to Ellen Delap of Professional-Organizer.com
	52. Tackle It Like A Cheesecake - One Bite At A Time. I don't know about you, but when I am not looking forward to a project or it seems way too big and I don't even know where to start, I want to quit before I even begin. In order to combat this I think of it like a cheesecake. I can't eat a whole cheesecake at once (well, maybe I can, but that is a different self-help article) I can take one bite at a time and eventually it will be gone. Ways to break down a big project: - Set a time limit (ex: only work for 30 minutes and at the end of the half hour walk away - no matter how much is left) - Set a number limit (ex: File 20 papers out of the pile, that's all) - Set a space limit (ex: clean off only the top of the dresser) Do any of these repeatedly and the job will be complete without much stress and agony. Then you will have time for cake! Thanks to Suzanna Letchford of A Space That Works Professional Organizing
	53. Take A Deep Breath Feeling overwhelmed is usually the result of feeling out of control. My best advice is to close your eyes and think or look at something pleasant and take a deep breath, or multiple deep breaths as needed. When you feel calm enough affirm to yourself that you can deal with the project at hand. Then divide your project into small action steps that you feel like you can deal with. Remember that moment by moment, step by step, action by action you can accomplish anything you really desire to accomplish. Any time the size of the project overwhelms you bring your mind back to the task at hand. Everything in material life is accomplished little by little. Remember that all you have is the eternal now. Past is past and future is yet to come. But here is now. Be mindful. Be centered in your task. Thanks to Helena Tiainen of Helena Tiainen Interior Redesign And Professional Organizing
	54. Disengage From The Digital World Mental clutter in the form of too much information made readily available by a plethora of electronic devices is causing many of us to feel overwhelmed by thinking the world has totally freaked out. Talk radio, reality TV, social media, text messages, and email - we have a need to feel connected 24/7 lest we miss something. Clear your mental clutter by temporarily disengaging from the digital world. You do this by unplugging the television, turning off the radio, shutting down the laptop, and using your cell phone for the sole purpose of making a call - no texting, no checking email, no social media interaction. Pick a weekend to take a mental sabbatical to clear your mind of distractions. You will feel less overwhelmed and able to focus on what is really important in your life. Thanks to Terri Sullivan of Personally Organized
	55. Pull An All-Nighter Most people I know who are overwhelmed don't sleep well because they are always on and never feel caught up. Here's my secret...pull an all-nighter. Throughout the week I keep a running list of all the things that need to be attended to. Then, once or twice a month I find that I have an evening where my energy is still pretty good and I am on a roll in my office. When this happens, I allow myself to stay up later than normal, and I knock out as many of my tasks on my to-do list as I can. Since the phone isn't ringing, the kids are sleeping, and all is quiet, I find I can get a lot done in just a few hours. The next day I do things that I can only get done during the day, like phone calls to clients or errands. At night I sleep like a baby knowing that my to-do list is shorter. Thanks to Darla DeMorrow of HeartWork Organizing
	56. Help! My Blood Pressure Is Up Again! Your to-do list, closet, family, clutter, you name it is making you feel overwhelmed! You just do not know where to start! Run and get a pen we're going to get your blood pressure down ASAP! Decide what is making you feel overwhelmed. Be very specific! My office is a disaster. Ok, now go through your office, write down what your desk looks like,what's on the floor,what does your bookcase look like,do you possible need more storage, is your filing cabinet full, can you find your supplies? Give details of your disaster! Pick one detail to work on like a section of your desk and give it all your focus. The key to this step is to pick an easy one. Giving yourself an easy goal will give you immediate satisfaction and you will have the drive to continue. Thanks to Sara Wright of Organizing To Inspire
	57. Overcoming Being Overwhelmed In A Freaked-Out World. Take A DEEP BREATH. And ANOTHER DEEP BREATH. Very "hippy" but "being overwhelmed" is not thinking straight, adrenalin running and lack of oxygen, so: SHOULDERS BACK and DEEP BREATH. SMILE -even a fake one will do! Feel forehead relax. Beautiful. List is still long. Remember it's ok to ask for help. Read that again. Breathe. Now, are you in actual danger? Good news: not likely. Breathe. Who do you really need to do something for now? Yes, NEED and NOW -not just wish. If you are tearful or shaking, the one you need to do for is you. Yes - you. Having realized there's no danger, and some ideas were merely wishes not needs, you'll see you are feeling much clearer already. Now pick ONE thing to FORGET about TODAY and ONE to do in the next 4 hours. Repeat. ONE thing at a time. Thanks to Kirsten Nielsen of Kgn Design
	58. Stop & Breathe When I totally overwhelmed I stop talking & thinking. I stand up, stretch, take a couple of deep breaths, and physically move. I go down to the barn or take the boys bike riding. If the weather is nasty, I walk up and down the stairs; physical activity increases 'feel-good' endorphins. Then I make a 3-column list; problems & issues, is it really MY problem and what is my ideal solution? By now, I'm seeing that things aren't as bad as I thought and could be worse. By physically moving away from problems, I've cleared my mind, been reminded of the good things in my life, and returned to the 'real-world' mentally ready to take up the challenges. Then I make coffee, straighten up the house/office, start dinner, and spend the rest of the day with my kids, a perk of working @ home! Thanks to Viki Garrison of Ask Viki!
	59. Stop, Breathe And Get More Done Stop. This might feel incredibly uncomfortable when you have So Much To Do but do it anyway. If you can, give yourself a day off but even if you can only stop for 5 minutes do it. Breathe. Start just noticing your breath and once you feel able, count them. Breathe in for 3 and out for 5. Continue for a few moments. This will help your whole system calm down. As you bring yourself back to the present moment, revisit your schedule / To Do List and see what can be cancelled or delegated. Take time several times a day to stop for just a few minutes. Check on your breath, centre yourself and then come back to your busy life with more clarity and energy. Thanks to Eve Menezes Cunningham of Www.applecoaching.com
	60. Don't Try To Go It Alone Are you trying to keep your in-box empty, exercise regularly, build your professional portfolio, or remodel your marketing plans? Whenever you set out to change a habit or reach a new goal, enlist the help of an accountability partner. Whenever we write our goals and report our progress to someone, we are far more likely to reach the goals we set. For small changes, find a friend or colleague who is aiming for the same goal, and swap quick emails every day, reporting on progress. For bigger changes, enlist a mentor or professional coach to help you stay on track. We all do better with help, so don't try to go it alone! Thanks to Margaret Lukens of New Leaf + Company LLC
	61. Color Me Organized When you're brain is so full you can't focus, you can't prioritize, and you're basically paralyzed, get out the good old fashioned paper and pen and begin scribbling. Jot down every stinking thing that is swirling around in your head in no particular order - just get it out! Next step, find some hilighters or colored markers and group your thoughts using color. You keep it simple by just placing a dot of color next to each item or highlighting the whole thing. You can put all of your errands in one color, all of your calls in another color, everything related to a particular project in another color. Now re-write items with the other items in the same category. Seeing it all on paper can help you contextualize and prioritize!! Thanks to Allison Carter of The Professional Organizer, LLC, Author Of Color Me Organized On Lulu.com
	62. When One Step At A Time Seems Impossible When one step at a time seems impossible because you think you cant move. Dont think, just act! Start removing obvious bulky garbage out to create a pathway. That will inspire you to continue as you will see an instant improvement. There is a light at the end of the tunnel. Now go with that momentum and create your dreams. Turn all that emotion of overwhelm into passion. Thanks to Brenda Borenstein of TheOrganized Zone
	63. BREATHE BREATHE. It's so simple, yet we seem to live in a world that even breathing seems to be put on the back burner. I have always exercised and one of the first things you need to focus on is your breath. Breathing deep allows oxygen to get to your muscles and allows toxins to flow out. Take a break, relax yourself and breathe. Think about one positive thing while taking deep breaths in through your nose and exhale through your mouth. This should calm you down and recharge your inner energy so you can move on to the next challenge. Just Breathe. Thanks to Sharon Sein of Sein Organizing Solutions
	64. Schedule Snippets Of Time Between Appointments Today, people run from appointment to appointment to appointment with nary a moment's rest. Not only is this overwhelming, it is ineffective. Imagine sheets of paper fluttering to the flow behind you as you charge from one meeting to the next conference call. These are the thoughts and tasks you're forgetting in your rush. Schedule 5-15 minutes between every appointment to collect your thoughts, check in with team members, prepare for the next appointment, and even relax for a moment! You will be more effective, more efficient, more responsive, and less stressed out. Thanks to Paul Burton of QuietSpacing
	65. Say Good-bye To Emotional Clutter Don't let guilt and frustration get in the way of living a less stressed, simple, and productive life! *Organize your day the night before. Sit down with your calendar and make sure you know exactly what you need to do. Now, prioritize your to-do list. Pick just three things you will accomplish. *Start your day by taking a deep breath, and tell yourself one positive thing you accomplished the day before. Don't make a mental list of everything you didn't do - negative self talk will overwhelm you faster than anything. *Get rid of guilt and give yourself a break! It is okay not to be Wonder Woman. Tackle projects in baby steps by setting the timer for 15 minutes and work on "one" thing. *Let go of perfectionism and strive for excellence instead. *Teach yourself to REST! Thanks to Daniele Ott of Ott To Get Organized
	66. Embrace Life, One Project At A Time Have fun and don't forget to include the preparation, brainstorming, gathering, sorting, creation of the project and clean-up onto your schedule. Schedule in drop-offs of donations or returns in or on your calendar. And If you don't use any type of calendar(electronic or paper), and you frequently miss appointments or important dates;You might want to start THIS project off by buying one! Or just print one off and stick it to the refrigerator or somewhere else you frequently. Starting with some type of calendar will allow you to start assessing you calendar needs and send you down the road toward a calendar that will work perfectly for you. Remember to try and pick the most urgent projects and plan them out from start to finish. Accept the reality of the situation. It is what it is. And forecast from there. No one can see every obstacle that might lie in their way, but trying to plan out some time to deal with issues really helps. And being able to make adjustments in our plans because of unforeseen obstacles is crucial. I guess that is the best tip I can give to a world full of overwhelm: Life as it is: Embrace it and Simplify it the best you can, or get help from a professional organizer. Thanks to Sherri Papich of Organize Your Life LLC
	67. Forget The "To Do" List! Overwhelm comes from decisions left for later. If you make a decision now, instead of later, the overwhelm will be kept at bay. Once you have completed one item, write it down. Forget the "To Do" list, it only adds to your frustration and overwhelm when not one of the items is crossed off at the end of the day. You already know what is the most important thing to do, so just sit down, relax, do some deep breathng, and you will be able to tackle whatever it is. If the item you're working on is too big for one day, work as much as you can tolerate every day until it is done. Have several things causing overwhelm? Work on each one for one or two hours each day. That way they have all been worked on and pretty soon you'll be done with them all! Thanks to Sheila McCurdy of Clutter STOP
	68. "No Way" To "Move Out Of The Way" Overwhelm happens when the our capacity to accomplish something doesn't match up with the task at hand. We think there is no way we have enough time, energy or skill to move to the next step. SHORT TERM SOLUTION: borrow or buy someone else's time, energy or skill-set. LONG TERM SOLUTION: learn strategies for increasing your time management skills, physical endurance and self-confidence. You will be asking others to move out of the way as you roll forward with increased skills and confidence! Thanks to Ellen Hankes, CPO-CD© of Calahan Solutions, Inc.
	69. Overcoming Overwhelm When potential clients contact me, I almost always hear that they are overwhelmed. For me personally, one of the best ways to overcome feeling overwhelmed is to list up everything that is on my plate at that time. Making a list is a way to get the juices flowing, not the end result. Then the best way to beat inaction is with action. Pick one thing off the list, set a timer for 15 minutes and get going! This builds momemtum, spurring me onto the next task at hand. Thanks to Carolyn Anderson-Fermann of Simply Organized Life
	70. Getting OVER "Overwhelmed" There's not a person I know that hasn't experienced that sinking feeling inside knowing they just can't get to something or a project seems tooooo big. When the mind says 'Whoa', the body tends to slow down or even come to a screeching halt. No forward progress can be made until the mindset changes. Most of the time, instead of looking at the whole of the situation, developing laser beam focus will help to narrow down what needs to be done. Select just ONE small step; put the body in motion and the mind will follow. When success is achieved on the small step, then try the next and the next. Small successes repeated allow the mind to conceive the fact You CAN do it. Thanks to Sherry Lee Denton of The Orderly Touch, Inc.
	71. Easy Filing Of Your Monthly Financial Transactions I have found that this system works well for many small business owners. Create a file folder January through December. Keep two months on your desk (January/February; April/May) in an area that is easy to get to and colored file folders really help too. When you make an online purchase, print out the receipt and place it in the file folder marked for that particular month. The same holds true for those toll receipts or the lunch you purchased when you met a potential client. When your credit card statement comes in, and after you have paid the bill, place the statement along with your month-end bank statement in the file folder. Now you can send the file to your virtual bookkeeper for account reconciliation. Thanks to Linda Siniscal of Third Hand Secretarial Service LLC
	72. The Whole Of Anything Is Overwhelming I tell my clients and seminar students that there are 5 simple things to remember if they want to be organized. And guess what the first thing is? 'The whole of anything is overwhelming.' Let's say you are faced with work, maintaining a home, being a good wife and mother (not to mention friend and family member) and now ... you've got holiday plans to toss onto your already overcrowded To Do list. It will send you into a tail spin if you say: "OK, there's the big family dinner on Christmas Day, gifts to buy, cards to send, a tree to purchase and decorate et al." It's another thing to make a list and put your items in priority order. Then you can take them one at a time and break them down into the steps that will help you fulfill the goal. Along the way feel free to eliminate items. Thanks to Regina Leeds of 'The Zen Organizer'
	73. Conquer Your Overwhelmed State It is a known fact that our inner attitudes affect our outer actions. When we tell ourselves that we are overwhelmed over and over again, guess what, we become overwhelmed and the downward spiral begins. Then we operate from a place of reaction verses being proactive and stress and anxiety take over. So the first step is to stop saying "I am overwhelmed" and reframe it and say "my day is full." It sends a totally different message to our sub-conscious mind which changes our outer actions. Also, make it a habit to quiet your mind each day by taking time for you. With instant demands and a barrage of information coming at us non-stop, it is critical that we take time to just quiet our minds and rest. A 15 minute walk can solve a world of issues and get the creative juices flowing! Thanks to Sherry Borsheim of International Association Of Business Organizing
	74. Overcome Overwhelm - Stop Whining And Wasting! Have you ever spent countless hours whining about completing a project only to find that in reality the project was easier than you thought? Did you find that once you were forced by the looming deadline that in the 11th hour the actions required to complete the project weren't half as bad as you anticipated? We have all done it; spent countless hours whining about having to do a project or task and worrying about getting it done only to end up wasting lots of time through procrastination. When we are overwhelmed we tend to procrastinate which leads to increased stress thinking of all the things we need to get done. Stop whining and wasting by breaking large projects into smaller tasks and focus on just completing the first step in the process. Set a timer and do the first thing. Do It Now Thanks to Dhawn Hansen of Hansen Bolane Consulting, Inc.
	75. Turn Paper Piles Into Smiles When facing an overwhelming pile of papers, turn the pile upside down. Then pick up just the top piece of paper and decide what the next action is that you need to take on it. By turning the pile upside down, you'l be better able to focus on just one item at a time and the pile will seem less intimidating. Thanks to Sue Becker of From Piles To Smiles
	76. Sure Cure For Overcoming Overwhelm Feeling overwhelmed? That's usually because you have too many to-dos to do -- or you are planning to do something that seems too big or scary. We all feel this way sometimes. First, decide what you want to accomplish. Then schedule time(s) in your calendar (e.g., two hours). Don't let anything interfere with your plan. When a project seems overwhelming, break it down to the smallest piece that feels doable. Say you want to organize your bedroom but that thought makes you hyperventilate. So organize just the closet, a dresser or even a single drawer. Continue in increments until the bedroom is organized. You will see results along the way which will motivate you to finish. By using this approach, you will feel more confident to tackle your next project! Thanks to Adriane Weinberg of An Organized Approach
	77. Eating An Elephant This is an old one but a goodie...I even use all the eating gestures that make it such a great tip. When the world is bearing down on you and you feel like you are in the eye of the storm...Stop...take a long hard look...can't take any more pressure...it feels like an Elephant is sitting right on top of you...that would be the things that are stressing you to the point of exhaustion...you stand up and address that Elephant and break the whole thing down into bite sized pieces...yes just eat that huge Elephant one bite at a time. When you are finished one bite take another...and take another until you are experiencing forward momentum...you are now in control and back on track. Thanks to Elaine Shannon of The Business Muse
	78. Contain Your Overwhelm...In A Three-Ring Binder Are you the go-to person for all the information in your family? Are you the keeper of everyone's schedules? "Mom! What time is soccer tonight?" "Mom! I need Mike's phone number!" "Honey, what time is the church meeting tonight?" It becomes overwhelming, doesn't it? You AND your family need a family binder. It's as simple as putting all family schedules in a 3-ring binder! Your family binder may include sports schedules, church schedules, school handbooks, frequently called phone numbers, and frequently used addresses. The family binder can be separated with tabs either by each family member's names, or by subject (Hockey, Church, School, etc.) Now when a family member asks: "Mom! What time is hockey practice tomorrow?" All you simply have to say is: "Check the Family Binder!" Thanks to Katie Anderson of Simplicity Professional Organizing
	79. Learn To Say 'No' Decline doing what is not of value to you. Saying NO can be hard because as helpful, loving and creative people we want to help, support and show just how much we are capable of when it comes to new assignments and opportunities. Learning to say No can be difficult, yet it is a valuable skill if we want to stay focused on what is truly important. When assignments come up ask yourself if it aligns with your overall goals, or if it is too important to let go. If you answer is NO, then decline to get involved Thanks to Michelle Panzlaff of Tidy Tiger Solutions
	80. How Do You Eat An Elephant? How do you eat an elephant? One bite at a time. How do you organize a house? One section at a time. When working with a client that does not know where to start, I always say that you need to take the first bite and then keep going.... Finding the area that is the easiest to tackle is good motivation because you will go through it quickly. You will gain confidence and be re-assured that you are on the right track. So pick the area you want to tackle and just focus on that area. Don't think about the other room, the other closet, the other side of the room. Just focus on the small area in front of you. You will succeed...one step (or bite) at a time. Thanks to Margarita Ibbott of Downshifting - Professional Organizing Solutions
	81. How You Say It Makes A Difference "Take a crack at it." "This is a rough, rough draft." "First attempt of many." Sometimes we feel overwhelmed because we put pressure on ourselves to make the first attempt be the only attempt. If we can't do our best at it the first time and get it done so we can move on, then why even start? And so we don't. Change your language and you'll change your mindset and approach. Instead of "My newsletter's due next week; I have no ideas to write about," or "How am I ever going to be ready for the December holidays. So much to do," try one of the phrases above. Thanks to Sue West of Space4U Organizing
	82. Stop. Breathe. Keep Things In Perspective. When I go to that 'get things done' place, I stop. I take 5 deep breaths. I ask myself : 'What will happen if I don't get everything done today? Right now?' 'What do I really, really, really need to do today?' These two questions help me keep things (and my lists) in perspective. It also helps may stay focused on what is important and not waste my time on the things that do not matter that much in the grand scheme of life. Thanks to Zele Avradopoulos of ZOrganize
	83. Respond With Confidence When Put On The Spot It happens frequently - someone asks us to do something or extends an invitation and we immediately say yes. All the while our spirits are sinking because we only said yes because, a) we felt obligated or b) had no "excuse" to say no, even though we were unsure we wanted to commit! In these situations give yourself an out. Remember that you can always change a "no" to a "yes", but it is much harder to change a "yes" to a "no". And how much nicer to call someone and say "You know - that is going to work out for me after all, if you still need me (or if the invitation is still open)". Give yourself a space to think about what you really want and you will avoid the stress of obligating yourself prematurely! Thanks to Donna Ridgeway of Making Spaces LLC
	84. Breathe First. Think Second. It is easy these days to feel overwhelmed. Our time is stretched thin and our commitments seem to grow. Our minds are often filled with things to remember and the "I ought to"'s of each day. When I feel overwhelmed, I stop and take deep breaths. It sounds like a simple thing, but physiologically there is an impact to slowing and oxygenating our bodies. I practice yoga once or twice a week and know that I always leave class feeling more grounded and centered than when I started. I take the principle with me and focus on my breath when things get stressful. Then when I feel calmer, I am much more able to think about what really needs to be tackled first and what can be left till later or even better, what I can say no to. Simple, but effective. Give it a try? Thanks to Clare Kumar of Streamlife
	85. Cutting Back On That Feeling Of "Overwhelm" It is so easy to begin feeling out of control as we struggle to keep up with daily demands. To cut back on stress and feel more in control, focus on two items: Cut back on multitasking. You may think you are accomplishing more if you do multiple things at the same time, but reality is that it takes longer when working on two items simultaneously. You cannot do two things at once and produce at 100% on each. Thanks to Denise Landers of Key Organization Systems
	86. Overwhelmed? Get Out! It's easy to wallow in overwhelm when you're stuck in one place. Trying to force yourself to remain at your desk until you finish a huge client report that's driving you crazy, for example, is about as effective as requiring a kid to remain at the dinner table until he finishes his squash--which is to say, not very. Instead of spinning your wheels in one location, give yourself a temporary break and go somewhere else: to a cafe, for a quick walk, or even to another room in your home or office. The change in surroundings can help give you perspective, and can also help re-energize you to tackle the tasks at hand. Thanks to Emily Wilska of The Organized Life
	87. It's Good To Talk To Yourself. When my life seems overwhelming and I'm not sure what to do, I talk to myself. That's right. I ask myself one simple question. For every overwhelming task, I ask myself: "What is the worst that will happen if I don't complete this task?". Some tasks are not an option and must be done, but many are "extras" I allowed to be added to my already full plate. This one simple question helps me put life in perspective and only work on tasks that are important. Thanks to Kelly Miller of Tidy Brown Wren: Bringing Order To Your Nest
	88. Obliterate Overwhelm! Overwhelm is a temporary state. To help you move through it I recommend leaving the environment that is overwhelming you. Find a nice spot to think, (I recommend a coffee shop, park or your local library). Relax and breathe, if you know how to deep breathe, this is the time to use those skills. Make a list of what is causing you overwhelm. Take your list and review what the issues really are. Think about what small things you can do to start to effect a change. Who can help you, look around you for someone who is not judgmental to assist you. speak talk with someone. Know that everyone gets overwhelmed at some point, you are not alone and overwhelm does subside. Chin up! I would love to hear about your successes! Thanks to Anna Sicalides of The Organizing Consultant
	89. Here's The "Secret" - Use BBF BREATHE. Stop. Take a slow, deep breath, hold, exhale slowly. Repeat. Breathing is the body's tool to counteract stress, anxiety, anger, grief. Several times daily, breathe deeply & calm yourself. BREAK DOWN! No, not a mental breakdown. I'm talking about a break down breakthrough!! I'm talking about dividing whatever you must accomplish into doable, small tasks. FOCUS on 1 small task at a time. Devote yourself solely to that task and set aside interruptions for the time you've blocked out for that task. If you've set aside one hour, that means you must turn your phone off for one hour. You heard me. And no checking email, facebook, twitter or any other distraction. For one hour. YOU WILL BE TRULY AMAZED at what you will accomplish in one hour of focused effort. Thanks to Judy Near of Near At Hand Design.Plan.Organize
	90. What Will Happen...? Look at each task on your to-do list and seriously consider "What will happen if I don't do this today (or ever)?". You'll be surprised how many must-dos are really want to-dos or can live withouts! Thanks to Andi Willis of Good Life Organizing
	91. Put On Blinders Overwhelm often occurs when we don't stay focused. Even though I'm trained and certified in professional organizing, I too can quickly become overwhelmed in a client's cluttered space. So I conquer overwhelm by putting on blinders. I imagine myself as a horse with black blinders on. Riders equip their horses with blinders for one reason only: to keep the horse focused on what is in front of it. Since the horse can't see around itself, it has no other option but to keep moving forward and keep its' eyes looking ahead. Distraction and overwhelm is bound to occur when we're organizing, if we don't stay focused and move in the right direction. So next time you're paralyzed looking at your jam packed basement, stop staring. Put your pretend blinders on and get organizing! Thanks to Amber Kostelny-Cussen of Amber's Organizing, LLC
	92. Forget Multi-Tasking -- Uni-Task To Avoid Overwhelm! When you are overwhelmed, you often feel on overload and try to do too many things at once. Yes, I am referring to multi-tasking. The problem is that studies show that multi-tasking actually takes you 4 times longer to get tasks done than if you did one task at a time. Ouch! So if you want to avoid overwhelm, fight the urge to multi-task and try uni-tasking instead. This is the act of doing one task at a time, allowing yourself to fully focus on each task as you do it. It may feel strange at first, but in the long run, will actually serve you much better. It will help you be more productive and feel less stressed. Try it. It may help you get some sense of sanity in this freaked out world! Thanks to Lisa Montanaro of LM Organizing Solutions, LLC
	93. Step Back, Relax, Regroup, Refocus When you are starting to feel overwhelmed, these four steps will help you overcome your situation. 1) Step Back - pause and take a moment to disengage from whatever is causing you to feel overwhelmed. 2) Relax - take a minute to breathe, go get a massage, take a walk, or do some other relaxing activity to help reduce the stress. 3) Regroup - now that you are more relaxed, regroup and find out what was causing you to feel overwhelmed and make an action plan to fix the problem. 4) Refocus - use your action plan to jump back in the game, focused and prepared for what lies ahead. Remember that sometimes the situations that overwhelm us can also be avoided, delegated, or eliminated, so look for ways to simplify and streamline to reduce stress in everything you do. To your success! Thanks to Laura Aridgides of OrganizeNOW
	94. Pick 3 Your "To Do" list is overwhelming - where to begin and how can you get it all done? The answer is...Pick 3. Choose three of the most important things that must be done each day and make them your priority. If you get them done and have time for more, great, otherwise you know you've done the three most important things each day. Thanks to Darcy Schatz of Organized Today
	95. A Peaceful Pause Create a Peaceful Pause during overwhelming moments. Walk far away from the physical place where your overwhelming feelings happen. Keep your back turned away from that place and sit down, shoulders back, head high. Relax your entire body. Close your eyes. Inhale deeply and count to 10. Visualize and escape to a far away peaceful place. Exhale slowly and count to 10. Repeat three times. It is guaranteed to clear your head and relax your body so you can begin to break your overwhelming project/task/feelings into smaller, manageable, bite-sized pieces. Thanks to Dorothy Madden of ORGANIZE IT!
	96. Begin With A List Make a list. Sit down and make a list of every area you'd like to organize. It will probably be a long list, but that is OK. Get all your goals on paper and out of your head, even if you're not sure how to do it or whether you can afford it. Then prioritize your list. Decide which changes will benefit you the most. For example, if you can't find a thing to wear in the morning, clean out your closet. Or, if your bills are going unpaid or paid late, start with the mail, putting together a system to get your bills paid on time. Begin, the rest is easy.... Thanks to Cheryl Murin of CM Organizing Solutions
	97. Be Grateful When the tidal wave of overwhelm comes, you can be sure to knock its socks off by taking a different approach! Be grateful. This automatically brings peace. And it doesn't have to be related to the issue at hand. You can be grateful for a specific loved one in your life, for the brilliant blue of the sky or the replenishment of the rain. You can be grateful for any friend that you have, for a lovely meal, or for a smile. Don't let the overwhelm rule you. You lead your life...which starts with, middles with, ends with, gratitude. We can be grateful. Thanks to Pamela Hawley of UniversalGiving
	98. Just Say NO! You are allowed to say no! Just because you feel you're somehow "supposed" to do it or someone else asked you to do something you are allowed to say NO! As an added bonus, when you say NO to doing something it means that you get to say yes to doing something else and chances are that something is the thing that will matter! Thanks to Carrie Greene of CarrieThru Coaching
	99. Managing The Space Between Your Ears It all boils down to how you choose to perceive the world around you. There’s tremendous power in the space between your ears, and the secret to avoiding overwhelm is effectively managing your thoughts and perceptions. You can’t control everything in life. When you try to exert influence over the things outside your sphere of influence, it can be exhausting and defeating. Focus your time and energy on the things that you can control (your thoughts, actions, choices, attitude, health, how you spend your time, etc.). Rather than see everything else as obstacles or enormous challenges, look for lessons, hidden opportunities, and adventure. Thanks to Dr. Shannon Reece of drshannonreece.com
	100. Conquering Overwhelming Home Clutter With A Schedule To really get your home and life under control, you should create a weekly cleaning and organization schedule and incorporate it as part of a daily routine. This will not only save you a lot of time, but it will also clearly map out all of your tasks so you can prioritize your cleaning efforts. (If you have everything in writing in front of you, it is a bit easier to take one organizational task at a time.) For example, since it is impossible to deep clean every area of your home every day, you could regularly alternate deep cleaning and daily maintenance. Making schedules and lists helps target your organizational efforts, making the whole process smoother and more efficient. Thanks to Gisela Lowenstein of The Glow System
	101. Getting Unstuck By Taking Baby Steps Try not to focus on the entire cluttered mess. Just pick one spot, maybe the one that really bugs you the most, and start there. Start on the surface rather than say in a drawer or cabinet so that you see the results. This will motivate you to do more. For example, to organize your desk, start by filing one paper, or shredding 1 piece of unneeded paper. There you started!! Closet needs help? Grab 2 things you know you don't like and remove them from the closet. Now you're on your way. And when fear grips you again, try to pinpoint what that fear is? Or maybe you're simply wishing to avoid the project. But pushing past the initial discomfort will allow you to accomplish the de-cluttering task. And baby steps are all right. That's how we all learned. Thanks to Kim Rocke of New Leaf-the Art Of Organizing
	102. From Reactive To Proactive... Reverse Engineer Your Day People often feel overwhelmed because they're constantly in a reactive mode. There seems to never be enough time, enough hands and enough energy. This feeling of constant struggle just to keep up can lead to lots of anxiety and feelings of defeat. To go from being in that reactive mode to a proactive mode think about your average day and the times that are broken, not functional and completely overwhelming. Now make a list of what you think is causing those breakdowns. Look at the list. What changes can be made on the front end to eliminate the problems before they arise? What systems could you implement to help solve those problems? What can you do to set yourself up for success on a daily basis, get in a proactive mode, out of a reactive mode and over the overwhelm? Thanks to Trish Hilliard of Simplicity Please
	103. Kick The Scrap Habit! Keep one notebook at home and one at work to capture tasks, thoughts, details from phone calls, phone messages, questions for care providers, etc. Having all this information in one place will keep you from searching for scraps of paper that have scribbled notes on them. Thanks to Marcie Lovett of Organized By Marcie
	104. Do A Brain Dump! Even the best organizers sometimes have too much on their own plates! The tasks & requests are often so varied, that I simply do a Brain Dump (by mind mapping or list-making) in order to sort and prioritize for the different roles I play in my life. Then I can more easily break tasks down from there into next actions / items to put on my calendar. Ex. Personal (Wife & Grandmother) Coordinate husband's office party Prepare for extended visit with baby & family Biz Clients - follow up with a, b, c, Potential Clients - follow up with a, b Speaking - confirm engagements Biz Networking NAPO Chapter Board Submit monthly info for meeting agenda Work on social media marketing campaign Chamber Assist with upcoming social event Volunteer Work at food bank Thanks to Kat Jacoby of Divine Organization, LLC
	105. Do A "data Dump" To Get Out From Under When overwhelmed, we are often paralyzed by the number of items to do. To get out from under try the following: 1. Write down (dump) everything you have to do on a piece of paper. Don't prioritze or worry about the order, just make a list. 2. When you think you're finished, take a moment and see if there's anything you want to add to the list. The act of dumping all items onto paper will free them from running through your mind, and relieve some of the worry and anxiety. 3. Pick something from the list to begin with. It can be something easy or something important--just BEGIN! 4. When you are out from overwhelm you can then organize the list by urgency, priority, time needed to complete, or whatever. Thanks to Jerri Udelson of Entrepreneurial Coaching And Consulting
	106. Overcoming The Overwhelm Conversation: Divide And Conquer The key to overcoming overwhelm is to divide and conquer. First you've got to stop and regroup! Step back and take a deep breath, followed by a few more and detach yourself from the overwhelm. Most importantly, remember that overwhelm is a conversation that we have with ourselves, not an emotion. Once you've detached, it's time to gain some perspective and divide the list, so ask yourself what things have to be done right now and what things can wait. It's important to carefully scrutinize. Of those things that have to be done right now, what are the priority items? Commit to those things then roll up your sleeves and start in on the priorities by scheduling blocks of time to complete them. When you've conquered one item cross it off the list and move on to conquer the rest one at a time. Thanks to Sheila Hawkins of Third Eye Group

I asked this question of my audio Cinchcast family as well.  If you would like to hear their responses to how to overcome overwhelm, follow this link  http://bit.ly/hbkheV

What do you think?  Share your thoughts in the comments section below.  Oh, do you know someone that has been experiencing overwhelm?  Share this post with them.  I'm sure they would appreciate it.

To your success!

PS - I LOVE hearing from my readers!  Do you have a tip or trick that works well for you?  Let me know!  Do you have something that you are struggling with that you would like me to write about?  Let me know that too!

PPS - If you would rather listen to my posts go to http://www.cinchcast.com/StephCalahan where you can listen online or download to iTunes or your computer.

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©Stephanie LH Calahan (AKA StephCalahan) is a dynamic entrepreneur, nationally known speaker, media personality, author, publisher; productivity/organization consultant, and business coach.  She understands that every person is different and requires systems that work for them.  As the founder and CEO of Calahan Solutions, Inc., she and her consultants focus on conducting presentations, personal coaching, assessments and productivity/organizing services for entrepreneurs & time pressed professionals.  Learn more: www.CalahanSolutions.com or www.ProductiveAndOrganized.net, or call 309.826.5263.

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